Actual vs Budget

Actual vs Target

Current Year vs Previous Year

Current Month vs Previous Month

Actual vs Forecast

For example:

Target Revenue: ₹100 Cr

Actual Revenue: ₹92 Cr

Variance: -₹8 Cr

A report can then help users investigate why the variance occurred.

8. Improve decision-making

The ultimate purpose of business intelligence is to support better decisions.

For example, a sales manager may use Power BI to identify:

Which products are selling well

Which regions are underperforming

Which customers generate the most revenue

Where sales have declined

The report doesn't make the business decision automatically.

It provides the information needed for people to make an informed decision.

9. Share information across an organization

Power BI Service allows organizations to publish reports and make them available to authorized users.

Different teams can access the same underlying analytical information instead of maintaining multiple versions of manually prepared reports.

This can help create a more consistent view of business performance.

10. Monitor business performance

Power BI reports can be used as ongoing monitoring tools.

For example, an operations team might monitor:

Daily transaction volume

Processing time

Failed transactions

Pending transactions

SLA performance

Instead of waiting until the end of the month to discover a problem, teams can monitor important metrics regularly.

A practical example

Imagine a bank has thousands of payment transactions every day.

The data contains:

Transaction date

Client

Region

Transaction type

Amount

Processing status

Processing time

A Power BI solution could help the operations team analyze:

Volume - How many transactions were processed?

Value - What is the total transaction value?

Performance - How long does processing take?

Exceptions - How many transactions failed or are pending?

Trends - Is the volume increasing or decreasing?

Breakdown - Which region or transaction type contributes the most?

This is where Power BI becomes valuable: the same underlying data can answer many different business questions through interactive analysis.

Power BI is used because it helps organizations connect, prepare, analyze, visualize, monitor, and share business data more efficiently.

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