In a project check-in, a long discussion can leave decisions untouched. Teams’ Facilitator displays a timed agenda and marks topics as discussion begins.
You need a scheduled internal Teams meeting, organizer or presenter access, and Teams on desktop or web. Your account needs eligible Microsoft 365 and Teams licenses plus a paid Microsoft Copilot license. Your organization must allow Facilitator and Loop experiences. Microsoft’s access requirements explain the setup.
1. Join the meeting. Open More actions → Turn on Facilitator. Select the spoken language if prompted.
2. In meeting chat, @mention Facilitator and supply topics with time allocations. Select the actual mention from Teams’ suggestions, then send an agenda like this:
@Facilitator, here's the agenda:
Progress since our last meeting: 5 minutes
Blockers and decisions needed: 15 minutes
Next actions and owners: 10 minutes
3. Check that the agenda appears in chat and its timer appears on the meeting stage. Confirm the topics and durations. To correct them, @mention Facilitator and state the change.
4. During the discussion, use the timer to decide when to move on. Before closing, check for topics you have not reached.
A checkmark means discussion of a topic has started; it does not confirm a decision or completion. Marks update periodically, so they may lag behind the conversation. Confirm decisions and owners aloud before ending.
These controls are covered in Microsoft’s Facilitator guide.